Volunteer with coss

• Provide periodic announcements promoting the grant process at COSS meetings.
• Encourage advertising opportunities within the Senior Resource Guide to fund the grant process.
• Require that all grant applicants request a receipt for their grant application to insure that all applications are received and available for review by the COSS board.
• Collect and disseminate a list of submitted grant applications to board members for review prior to the October board meeting.
• Distribute copies of the grant applications to each attendee at the October board meeting
• Facilitate a discussion of the grant applicant requests and available financial resources within the COSS treasury to award at the October board meeting.
• Record a list of board decisions including awards and the financial amount as well as any denials. 
• Notify ALL grant applicants of board decisions via email or postal mail.  For grant denials, an email or postal mail response indicating the reason for the denial should be sent.  Notification should include the amount of the award and an invitation to the November meeting for the check presentation. Instructions regarding the requirement of the grant evaluation form by May 1 and an invitation to provide an oral report to the COSS membership at the May meeting will also be included.  
• Provide email notification of the grant recipients and the monetary amounts to the COSS treasurer in order to allow time to write checks for presentation at the November meeting.
• Coordinate the announcements and award of the grants at the November meeting.
• Retain a copy of the awarded grants for listing in the next COSS Guide to Senior Services and to be included on the COSS website.
• Provide a copy of the awarded grants to the PR Chairperson to be distributed in a Press Release.
• Send reminders to grant recipients about completing and sending the grant evaluation form by May 1.  Remind recipients of the opportunity to provide an oral report to the COSS membership. 

• 1 program speaker for each membership meeting. Programs are 15-20 minute presentations which are educational in nature and relevant to those working in the senior industry in the Fort Wayne area.
• 2 informercials for each membership meeting. Infomercials are 3–5-minute marketing opportunities to share with the membership about their organization highlighting any new activities or endeavors.
• 1 membership meeting host. The host is responsible to provide food and drinks for the membership meetings and help to welcome people at the beginning of the meeting. It is an opportunity for the host to be highlighted and to provide a hospitable networking environment before and after the meeting.

After-Hours Events

The chair arranges 1 host for each after-hours events. The host provides the facility, food, beverages of choice, and a flier about the event to share with the membership. After Hours events are typically scheduled from 4:00 – 6:00 pm.

• Maintain a data base of all members of COSS, including organization name, member name, address, phone number(s), and email address using Excel software.
• Receive paid membership information from COSS treasurer and/or Pay Pal reports.
• Record paid membership information in COSS data base.
• Provide a copy of the COSS data base to all board members on a monthly basis via email attachment.
• Send renewal membership notices to all members annually via emails.
  • Send additional renewal notices via emails to those members with dues still outstanding.
• Send new membership information via emails to those organizations and/or individuals who express interest in joining COSS.

Membership Meeting and After-Hours Communications:

• Send bi-monthly member meeting reminder notices to all COSS members via emails a 7 – 14 days prior to each meeting.
• Send bi-monthly After-Hours Event information to all COSS members via emails a couple of weeks prior to each event.

Bi-monthly Member Meeting Responsibilities:

• Attend bi-monthly meetings.
  • Greet members as they enter meeting room and have them sign in.
  • Check attendees against member data base list checking for paid vs. unpaid members.
  • Give completed sign-in sheets to COSS secretary following

• Perform a bi-annual (every other year) rolling audit and update of the Bylaws
• Serve as parliamentarian, ensuring all COSS business, meetings, process, and documentation are conducted in accordance with currently governing Bylaws
• Propose updates to the Bylaws in consultation and agreement with the COSS Board of Directors to COSS general membership
• Preside over major action items (i.e. proposals and votes) at general membership meetings

Special Projects

• Coordinate general membership meeting locations, logistics, and technologies in keeping with COSS mission, values, and member preferences
• Ad Hoc responsibilities for the good of the organization not covered elsewhere by board officer positions